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Cloud Document Management - Intelefile
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Our Cloud Document Management Intelefile gives you secure access to yuor documents from any Internet enabled device (using secure login details).
More and more businesses work on a global basis with their customers, partners and suppliers. Being able to share information across company and geographic boundaries is vital.
Whilst email and other communication tools are great for sharing electronic documents instantly, there is still a huge volume of physical paperwork that businesses deal with.
Invoices, statements, contracts and internal forms (to name a few) all require storage and need to be made available to the right people at the right time for action.
Many document management and document control systems fail to meet the challenge as users are too busy to complete the necessary data accompanying each scanned image – resulting in a flat image file that cannot be searched for or managed in any useful way.
With other document management systems users invariably fall back to just scanning and emailing the image for their counterpart to print at the other end.
The Intelefile Cloud Document Management solution (part of our Cloud Services portfolio) overcomes this challenge as once you have scanned the original file we supplement it behind the scenes with all of the necessary data to store and manage it.
|Cloud Document Management|
Pas as you use
|Start Price||from 15p per document|
|No capital expenditure required|
|Annual software support and upgrades|
|Secure internet access|
|Data backup and disaster recovery|
|System and document security|
|Document storage format|
|Document scanning included||Optional|
|Metadata extraction and indexing service|
|Drag and drop electronic file (soft copy)|
|Workflow, document collaboration and approval|
|Easy to use document search and OCR search|
|Personalised filing schemes for your business|
|Microsoft Office 365 and Outlook integration|
|Integration with CRM and ERP applications|
The Intelefile Cloud Document Management solution has a workflow engine allowing an auditable trail of activities to accompany a particular document type - so if your invoices or expenses claims need multiple approvals, no problem.
All your users need to do is scan the document in and we will ensure that it is correctly filed and, if required, that it joins the right workflow queues - any staff who are part of the workflow will receive an email telling them they have an action to complete. It's really that simple.