Advanced scanning & retrieval
System Handling Import & Export Logistical Documentation (SHIELD) is an advanced scanning
and retrieval system designed specifically for the air freight industry.
SHIELD represents a new era of document management in an industry where high paper storage and
retrieval costs are rapidly becoming untenable. The system also provides a comprehensive solution
to achieving best practice in records retention for all compliance purposes.
The system's intelligent retrieval engine provides the capability to access a unique document
without any margin for error, despite the poor quality of air freight documentation
Creates value
The system eradicates microfiching and photocopying of inbound documentation, cuts out manual
data inputting, reduces filing and saves valuable office space. By enabling instant electronic
access to all original documentation SHIELD creates value right across the business chain by:
- Eradicating shipment delays caused by missing or illegible paperwork
- Reducing the risk of liability due to lost or misfiled paperwork
- Enabling fast and effective document sharing in a distributed environment
- Enhancing communication, decision making and query resolution
- Enabling effective document retention compliance
- Reducing the total costs of air freight administration
- Enhancing service quality - air freight companies are promoting SHIELD as a value added
service to their customers.
Compliance
SHIELD ensures document integrity by improving document image quality and enabling a full audit
trail. As part of a general document management policy SHIELD secures compliance with Code of
Practice BSI DISC PD0008.
For more information please contact Business Solutions on 020 8584 1404, or email businesssolutions@transputec.com
Why is Document
Management important? In a paper-intensive environment it is a practical way to maintain
productivity, manage costs and overcome the continual compliance challenge.
Freight handlers generate and manage large amounts of paper documents which often get
photocopied several time for distribution, for example to the accounts department, to agents,
Customs and others who needs this information. This creates significant overheads and costs in
photocopying and distribution.
It is not untypical to find filing cabinets jam-packed with airway bills (legal paperwork that
tracks cargo through to its delivery), dangerous good certificates, receipts and invoices which
take up valuable office or warehouse space.
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